Mars Hill University Inclement Weather Policy

Procedure

When inclement weather affects Mars Hill and the surrounding region on an instruction day, the President (or his or her designee) communicates with selected departments to determine whether it is safe for students and employees to travel to and across campus or to off-campus instructional sites. Based on the conditions of roads and walkways, the President may delay classes, cancel classes, or begin classes as scheduled. Employees responsible for the health and safety of MHU students and employees, including those in Campus Security, Facilities, Residence Life, and Food Services (Chartwells), are required to report to work on time during inclement weather as directed by the supervisors of the areas of responsibility. The advisory team for the President (or designee) will consist of the Executive Vice President, the Director of Facilities, the Director of Security, the Director of Communications, and others as necessary.

Notification

Should the President determine that it is necessary to delay or cancel day classes, the university will notify all students and employees via email, text message (for those who have signed up for the university’s emergency contact system), automated phone call, an alert posted on the university website, and alerts shared with local media outlets. In most instances, notification of delayed or cancelled day classes will go out by no later than 6:30 AM, though changing weather conditions may necessitate a later notification. Once a delay or cancellation notice has been communicated, it will not be rescinded, though a delay may be upgraded to a cancellation should conditions worsen.

Day Classes

When a delayed start is announced, the university will follow the Delayed Start Schedule, with classes beginning at 10:00 AM. Monday, Wednesday, and Friday classes scheduled for 50 minutes will be shortened to 40 minutes, with 10 minutes between classes. Tuesday and Thursday classes scheduled for 75 minutes will be shortened to 60 minutes with 10 minutes in between, with Crossroads events on Tuesdays and scheduled meetings on Thursdays beginning at 12:20 PM. Classes that meet for other lengths of time, including labs, will follow similar schedules.
• Monday-Wednesday-Friday courses (typically 50 minutes)
o 8:00-8:50 AM → 10:00-10:40 AM
o 9:00-9:50 AM → 10:50-11:30 AM
o 10:00-10:50 AM → 11:40 AM-12:20 PM
o 11:00-11:50 AM → 12:30-1:10 PM
o 12:00-12:50 PM → 1:20-2:00 PM
o 1:00-1:50 PM → 2:10-2:50 PM
o 2:00-2:50 PM → 3:00-3:40 PM
• Tuesday-Thursday courses (typically 75 minutes)
o 8:00-9:15 AM → 10:00-11:00 AM
o 9:30-10:45 AM → 11:10 AM-12:10 PM
o 11:00-11:50 AM → 12:20-1:20 PM (Crossroads/meetings)
o 12:00-1:15 PM → 1:30-2:30 PM
o 1:30-2:45 PM → 2:40-3:40 PM

Evening Classes

Inclement weather may on occasion make it unsafe for students and instructors to travel to evening
classes on campus in Mars Hill or at one of the university’s off-site instructional locations in Asheville
and Burnsville. When this occurs, the university may cancel classes, either at all sites or at individual
sites. Notification will go out by the means indicated above and will generally be sent out no later
than 4:00 PM, though changing weather conditions may necessitate a later notification.

Employee Leave

Employees who cannot get to work as a result of inclement weather must communicate this with their
supervisors. Whenever possible, supervisors are encouraged to assign these employees work
responsibilities that can be completed from home. When work cannot be completed from home, staff
members will use their leave hours for missed time (Flexible Holiday/Weather if available), while
faculty will use their leave days. Supervisors are responsible for determining when employees can
work from home and when they must use leave time.