Assistant to the Dean (AGS)

Department: Adult & Graduate Studies
Reports to: Dean, Adult and Graduate Studies
Classification: Executive/Program Assistants
Status: Full Time, 12 months

The Assistant to the Dean is responsible for providing administrative and secretarial support to the Dean in the management of Adult & Graduate Studies and Summer School.

Specific Responsibilities:

  • Assist AGS Dean with day-to-day communications and department operations;
  • Assist with class schedule development;
  • Enter and maintain class schedules by semester in Power Campus;
  • Prepare and submit to appropriate personnel faculty/ adjunct faculty payroll for fall, spring, and summer sessions;
  • Prepare and disseminate faculty/adjunct faculty contracts for fall, spring, and summer sessions;
  • Coordinate classroom assignments on and off campus;
  • Assist with operations at off-campus sites;
  • Work with Business Office re: student accounts and student billing
  • Assist Dean and Professional Staff with planning and organizing meetings and events;
  • Assists Dean and Professional Staff with review and update of publications; Handbooks and College Catalog;
  • Maintain department records and documentation;
  • Responsible for maintaining smooth operation of office equipment and ordering/maintaining office supplies;
  • Maintain correspondence as needed;
  • Maintain Mu Kappa Lambda records; notify students of eligibility and coordinate induction events;
  • Record, prepare, and maintain various meeting reports/minutes;
  • Serve as Treasurer for Mu Kappa Lambda;
  • Supervise work study student(s);
  • Other duties as assigned by supervisor.

Minimum Qualifications:

  • Two years of college and/or three years related clerical/administrative experience. Baccalaureate degree preferred;
  • Ability to work well with various constituents;
  • Strong oral and written communication skills;
  • Advanced computer proficiency;
  • Excellent attention to detail;
  • Excellent organizational, office and data management skills;
  • Ability to maintain confidentiality is required;
  • Experience in higher education preferred.

To apply, submit a letter naming the position, a completed university application,
and your resume to

Deadline for applications is October 15, 2017. Review of applications will begin immediately.

Mars Hill University is an Equal Opportunity Employer and Provider. Minorities and women are encouraged to apply.

In accordance with federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race color, national origin, age, disability, religion, sex, familial status, sexual orientation, and reprisal.

To file a complaint with Mars Hill University, contact:
Jennie Matthews
Office of Human Resources
Box 6664
Mars Hill University
Mars Hill, NC 28754
828 689-1197 
828 689-1256 Fax

To file a complaint of discrimination, write to:
USDA, Assistant Secretary for Civil Rights
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, S.W., Stop 9410
Washington DC 20250-9410
Or call toll-free at (866) 632-9992 (English) or (800) 877-8339 (TDD) or (866) 377-8642
(English Federal- relay) or (800) 845-6136
(Spanish Federal-relay).
USDA is an equal opportunity provider and employer.